Managing Your Awards

Congratulations on receiving your grant award! The Office of Sponsored Programs assists faculty and staff with the financial and contractual administration of their grants, cooperative agreements, and contracts, while navigating the many nuances of sponsor regulations. Below are some helpful links to aid you in efficiently managing your new award.

Account Setup and General Information

• RF Log-in Info
• Manage an Award
• Web Reports
• RF Forms
• Purchase Card
• RF Policies & Procedures
• Guidelines for Costs Charged to Recovery Accounts
• Project Closeouts

Legal

• Independent Contractor vs. Employee (20 Factor Test)
• Memorandum of Understanding (MOU) – agreements under $5,000
• Independent Contractor Agreement (ICA) – agreements $5,000 and over
• Subawards/Subcontracts

Personnel

• PI/College Employees: Mandatory Research Foundation E-Services Systems Training for all John Jay PIs, Admins and Timekeepers
• Release Time: Instructions | Form | Effort Reporting
• Summer Salary
• Instructions | Online System | Effort Reporting
• RF Staff/Employees
• Personnel Vacancy Notice (PVN)
• Instructions | Online System
• Hiring/Rehiring Staff on RF Projects
• e-PAF System
• e-Time & Leave (timesheets)
• e-PAF and e-Timesheet Training Sessions
• Fringe Benefits Rates
• Holiday/Payroll Calendar

OTPS

ePayment Request System

RF OTPS Team Members

General Purchasing Information

Personal Reimbursements

Purchases under $5,000

Purchases over $5,000

Project-Related Travel (advances/reimbursement)

Stipends/Scholarships/Fellowships

Memorandum of Understanding (MOU)

Honoraria

Cash Fund Request (Petty Cash)

For more information, contact singh@jjay.cuny.edu.